Article
I. Membership.
Section
1. Eligibility.
There shall be seven types of membership in the
Association. The Association encourages membership
by all persons who have a sincere desire to promote
the welfare of the Poodle and Standard Poodle and
who meet the following eligibility criteria. Members
need not own a Poodle or Standard Poodle. Members
and prospective members must subscribe to the
purposes and objectives of the Association; agree to
abide by the Association Code of Ethics; and be in
good standing with United Kennel Club.
Section 2
Types of Membership.
Section
2.1. Individual Membership.
Individual
Membership is open to individuals 18 years of age or
older. Each Individual member is entitled to one
vote and is eligible to hold office in the
Association. An Individual member shall receive one
copy of each newsletter.
Section 2.2.
Household Membership. Household
Memberships are open to any two adults residing
together at the same address Each Household
Membership is entitled to two votes, but only one
member may hold office at any one time. Each
Household Membership will receive one copy of the
Newsletter.
Section
2.3. Junior Membership.
Junior Membership
is open to individuals under eighteen years of age.
A Junior Member may convert to Individual Membership
upon reaching her/his eighteenth birthday. Junior
Members shall not be entitled to vote nor shall they
be eligible to hold office, but they shall be
eligible to speak at meetings and participate in
debate, to serve on (but not to chair) committees,
and to receive trophies or awards offered by or
through the Association. Each Junior Member shall
receive one copy of the newsletter.
Section
2.4. Senior Membership.
Senior membership
is open to individuals age 65 and older. An
Individual Member may convert to Senior Membership
upon reaching her/his 65th birthday.
Senior Members have the same rights and privileges
as Individual Members, but they may pay reduced
Dues, as determined by the Board, beginning with
Dues for the first year after they turn 65. It is
the responsibility of the member to notify the
Membership Secretary of eligibility for Senior
Member status.
Section
2.5. Charter Membership.
All members who
join the Association on or before December 31, 2003,
shall be designated "Charter Member" Charter Members
shall have the same rights and privileges as other
members of their same membership class.
Section
2.6. Honorary Membership.
This rarely-used class of membership is reserved for
individuals who have made extraordinary
contributions to the Poodle or Standard Poodle
breeds. The Board of Directors may elect to Honorary
Membership any member in good standing, or any
non-member who meets the eligibility requirements
for membership. An affirmative vote of two-thirds
(2/3) of the Directors present at a meeting of the
Board, or two-thirds (2/3) of the entire Board
voting by mail, shall be required to elect an
Honorary Member. Honorary Membership shall be for
the lifetime of the Honorary Member. It may also be
conferred posthumously. Honorary Members shall be
exempt from dues. No Honorary Member may vote unless
he/she was a voting member in good standing at the
time she/he was elected to Honorary Membership. A
living Honorary Member is entitled to receive the
newsletter.
Section
3. Dues.
Payment of annual Dues signifies that the
Dues-paying member subscribes to the purposes and
objectives of the Association, accepts the
Association's current constitution and bylaws, and
agrees to abide by the Association's Code of Ethics.
Section
3.1. Amount.
Annual membership dues shall be determined by the
Board of Directors, not to exceed $40.00 per person
per year.
Section
3.2. Payment of dues.
Dues are payable to the Treasurer on or before the
first day of January of each year. A new member who
has joined the Association during the months of
October, November, or December shall be considered
automatically paid up for the next year.
Section
3.3. Dues statement.
By November 15th of each year, the
Treasurer shall send to each member a statement of
dues for the ensuing year. A membership renewal
notice shall be published in the Association
newsletter each fall.
Section
3.4. Non-payment of dues.
No member may vote whose dues are not paid for the
current year. The membership of any member who has
not paid her/his dues by January 31st of
any calendar year shall lapse. The Board of
Directors may grant a grace period of an additional
30 days for payment to any member who applies for an
extension.
Section
4. Application for Membership.
Section
4.1. Application.
Each applicant for membership in the Association
shall apply on a Board-approved Application for
Membership, which shall provide that the applicant
agrees to abide by the Constitution, Bylaws, and
Code of Ethics of the Association, and by the rules
and regulations of the United Kennel Club. The
prospective member shall submit the completed,
signed application and dues payment for the current
year to the Membership Secretary.
Section
4.2. Approval of New Members.
Unless rejected by the Board (according to Section 6
of this Article), a new member's application will be
approved when the Membership Secretary has confirmed
eligibility according to Article I, Sections 1 and 2
of these Bylaws and the Treasurer has confirmed
receipt of Dues for the current year. Upon approval,
the new member will be granted membership of a type
for which she/he is eligible. The new member's name
and membership type will be published in the next
newsletter.
Section
5. Rights and Privileges of Association Members.
Section
5.1 All Members.
All members in good standing have the following
rights and privileges:
a) to attend
meetings;
b) to speak on
debatable questions;
c) to nominate
and to second nominations of candidates for office;
d) to inspect
official documents and records of the organization;
e) to insist on
enforcement of the Bylaws and of parliamentary
rules;
f) to be
treated with fairness and equality by the
Association and its members;
g) to
participate in Association functions;
h) to resign
from the Association;
i) to receive
the Association Newsletter;
j) to submit
articles, letters, and other personal opinions to
the newsletter without censorship, so long as they
are not defamatory toward another member or another
member's dogs;
k) to exercise
any other rights or privileges given to members by
the law or by the Association Bylaws.
Section
5.2. Individual, Senior, Household, and Charter
Members.
In addition to the rights and privileges listed in
Article I, Section 5.1, Individual, Senior,
Household, and Charter members in good standing also
have the following rights and privileges:
a) to vote;
b) to present
and second motions;
c) to be a
candidate for office;
d) to hold an
office;
e) to resign
from an office.
Section
6. Rejected Applications.
The Board reserves the right to reject any
application for membership if it has credible
evidence that the applicant is ineligible for
membership in the Association according to Article
I, Section 1 of these Bylaws. Whenever an
application is rejected, the applicant(s) should
receive an explanation from the Board.
Section
7. Termination Of Membership.
Memberships may be
terminated for any of the following reasons:
Section
7.1. Resignation.
Any member in good standing may resign from the
Association upon written notice to the Membership
Secretary. Resignation shall not discharge or
eliminate any debt owed to the Association. Dues are
considered an obligation to the Association and are
incurred the first day of each fiscal year. Dues are
non-refundable, and members who resign are not
entitled to the return of any portion of their dues
payment.
Section
7.2. Lapsing.
A membership will be considered lapsed and
automatically terminated if a member's dues remain
unpaid after January 31st. A member whose dues are
unpaid is not in good standing with the Association,
and is not entitled to vote at any Association
meeting. Dues paid at a meeting allow the member
reinstatement of voting rights, provided the member
is otherwise eligible.
Section
7.3. Suspension or Barring by U.K.C.
Any
member who is suspended or barred from the
privileges of the United Kennel Club is
automatically suspended or barred from the
privileges of membership in the Association for the
same period of time.
Section
7.4. Suspension or Expulsion from the Association.
A membership may be suspended as provided in Article
VIII.
Section
7.5. Reinstatement.
A member who has
resigned or lapsed may reapply for membership as a
new member. A member who has been expelled may not
reapply for membership.
Article
II. Association Year.
Section
1. Fiscal Year.
The Association's fiscal year shall begin on the
first day of January and end on the last day of
December.
Section
2. Official Year.
The Association's
official year shall coincide with the fiscal year,
beginning on January 1 and continuing until the
following January 1
Article
III. Meetings.
Section
1. Regular Meetings.
Regular meetings shall be held at such time and
place as may be designated by the Board of
Directors. Written notice of the time, place and
location of a regular meeting shall be mailed not
later than 15 days prior to the meeting.
Section
2. Annual Meeting.
The annual meeting of the Association shall be held
during the month of September, October, or November
in conjunction with a show and/or trial for the
purpose of conducting Association business and at
such time and place as may be designated by the
Board of Directors. Written notice of the time,
place, and location of this meeting shall be mailed
not later than 15 days prior to the meeting. The
quorum for this and all other Association membership
meetings shall be 20 percent of the members in good
standing.
Section
3. Special Association Meetings.
Special Association meetings may be called by the
President or by a majority vote of the members of
the Board of Directors who are present and voting at
any meeting of the Board, or who vote by mail. A
Special Association Meeting may also be called by
the Secretary upon receipt of a petition sighed by
10 percent of the members of the Association who are
in good standing. Such special meetings shall be
held at a place, date, and time as may be designated
by the person or persons authorized herein to call
such a meeting. Written notice of such a meeting
shall be mailed by the Secretary at least 15 days
and not more than 30 days prior to the date of the
meeting. This notice shall state the purpose of the
meeting, and no other Association business shall be
transacted thereat. The quorum for such a meeting
shall be 20 percent of the members in good standing.
Section
4. Board Meetings.
The first meeting of the Board shall be held
immediately following the annual Association meeting
and election. Meetings of the Association Board of
Directors shall be held at such times and places as
the Board of Directors shall from time to time
determine by resolution of the Board of Directors.
Written notice of each such meeting shall be mailed
by the Secretary at least 15 days prior to the date
of the meeting. The quorum for such a meeting shall
be a majority of the Board.
Section
5. Special Board Meetings.
Special meetings of the Board may be called by the
Association President or Vice President, A special
meeting of the Board may also be called by the
Secretary upon receipt of a written request signed
by at least three members of the Board. Such special
meeting shall be held at such time and place as may
be designated by the person authorized to call such
a meeting. The Secretary shall mail written notice
of such meeting at least 30 days prior to the date
of the meeting. Any such notice shall state the
purpose of the meeting, and no other business shall
be transacted thereat. The quorum for such a meeting
shall be a majority of the Board.
Section
6. Conducting Association Business via Electronic
Communication.
Association and Board members may use e-mail, chat
rooms, message boards, and other means of electronic
communication to facilitate Association business.
Section
6.1 Association Discussions.
Section
6.1.1 Notice.
Written notice of Association on-line discussions
shall be mailed or e-mailed to all Association
members in good standing by the Secretary at least
14 days and not more than 30 days prior to the
scheduled discussion. Notice shall include:
a) a designated
e-mail list, chat room, or message board with
instructions how to access it;
b) the
purpose(s) of the meeting and the starting and
ending dates and times during which discussion may
take place. No other Association business shall be
discussed.
Section
6.1.2 Quorum.
No quorum shall be required for Association
discussions.
Section
6.1.3 Voting.
No vote may be taken on any motion.
Section
6.1.4 Minutes.
The Secretary shall be responsible for keeping
minutes of these discussion by using chat room logs,
by copying messages from the message board, by
copying e-mail from the list, or by taking notes of
the discussion.
Section
6.2 Regular Board Discussions.
A majority of the Board may designate a regular
date, time, and e-mail list, chat room, or message
board for Board discussions.
Section
6.2.1 Notice.
These regular discussions may be held without
notice, but the President shall publish an agenda at
the beginning of each discussion.
Section
6.2.2 Roll Call.
The Secretary will take a roll call at the beginning
of each designated meeting period.
Section
6.2.3 Quorum.
A quorum for these discussions shall be a majority
of the Board members. A Board member shall be
considered present if she/he responds within
one-half hour in a chat room, or within 24 hours on
an e-mail list or message board.
Section
6.2.4 Voting.
Board members may vote on any properly -made motion
during these discussions, but no such vote shall be
valid unless a written copy of the motion signed by
the Board member clearly indicating the Board
member's approval or disapproval of the motion is
received via mail or fax by the Secretary within 10
days of the electronic vote. Board members shall be
notified by mail or e-mail of the results of all
balloting.
Section
6.2.5 Minutes.
The Secretary shall be responsible for keeping
minutes of the se discussions by using chat room
logs, by copying messages from the message board, by
copying e-mail from the list, or by taking notes of
the discussion.
Section
6.3 Special Board Discussions.
Special Board discussions may be called by the
Association President or Vice President, or by the
Secretary upon receipt of a written request signed
by at least three members of the Board. Such special
discussion shall be held at such date and time, and
in such electronic format (e-mail list, chat room,
or message board) as may be designated by the person
authorized to call for such a discussion.
Section
6.3.1 Notice.
The Secretary shall mail or e-mail written notice of
such meeting at least 14 days prior to the date of
the discussion. Any such notice shall state the
purpose of the discussion, and no other business
shall be transacted thereat.
Section
6.3.2 Quorum.
A quorum for these discussions shall be a majority
of the Board members. A Board member shall be
considered present if she/he responds within
one-half hour in a chat room, or within 24 hours on
an e-mail list or message board.
Section
6.3.3. Voting.
Board members may vote on any properly-made motion
during these discussions, but no such vote shall be
valid unless a written copy of the motion signed by
the Board member, clearly indicating the Board
member's approval or disapproval of the motion is
received via mail or fax by the Secretary within 10
days of the electronic vote. Board members shall be
notified by mail or e-mail of the results of all
balloting.
Section
6.3.4 Minutes.
The Secretary shall be responsible for keeping
minutes of these discussions by using chat room
logs, by copying messages from the message board, by
copying e-mail from the list, or by taking notes of
the discussion
Section
7. Quorum.
No meeting may
proceed unless there is a quorum present. For the
transaction of regular Association business, a
quorum shall exist when twenty percent (20%) of the
members are present. In computing a quorum, the
number of members in good standing who are present
should be used, not the number who are voting. The
Chair is counted in computing a quorum. It is the
responsibility of the Chair to determine if a quorum
exists before the meeting begins. If, at some point
during the meeting, it becomes apparent that a
quorum is no longer present, the Chair must declare
the meeting adjourned. For Board or committee
meetings, a majority of the member of the Board or
committee shall constitute a quorum. Members must be
present and a quorum must exist or no business may
be legally transacted.
Article
IV. Directors and Officers.
Section
1. Board of Directors.
The Board of Directors shall be composed of the
Officers, all of whom shall be members in good
standing, and all of whom shall be elected as
provided in Article V. Officers shall serve until
their successors are elected. In addition, the
immediate past President shall serve as a non-voting
member of the Board for a period of one year only.
General management of the Associations' affairs
shall be entrusted to the Board of Directors.
Section
2. Term of Office.
The Officers of the Association shall serve for two
years, or until their successors are elected. All
Officers shall be limited to two consecutive terms
of office and no person may hold more than one
office per term. Other members of the Board of
Directors shall be elected for two year terms, so
staggered that one-half are elected at each annual
meeting. Any director who misses two Board meetings
within an Association year shall be removed from the
Board of Directors, unless a majority of the Board
members present and voting at the meeting from which
the director is absent for the second time votes to
excuse one or both of the absences.
Section
3. Officers.
The Association's
Officers, consisting of the President, Vice
President, Secretary, Membership Secretary, and
Treasurer shall serve in their respective capacities
both with regard to the Association and its meetings
and the Board and its meetings. All Officers must be
in good standing with the United Kennel Club.
Section
3.1. President.
The President,
also known as "the Chair," shall be the chief
officer and shall preside over all meetings of the
Association and of the Board of Directors. The
President shall have the duties and powers normally
appurtenant to the office of the President in
addition to those particularly specified in these
bylaws.
Section
3.2. Vice President.
The Vice President shall assist the President when
and where possible. The Vice President shall serve
as Parliamentarian. The Vice President shall have
the duties and exercise the powers of the President
in case of the President's death, absence, or
incapacity.
Section
3.3. Secretary.
The Secretary shall keep a written record of all
meetings of the Association and of the Board, and of
all matters of which a record shall be ordered by
the Association. The Secretary shall have charge of
non-membership correspondence, including but not
limited to:
a) notifying
members of meetings and events;
b) preparing,
printing, and mailing official Association ballots;
c) notifying
Officers and Directors of their election to office;
d) carrying out
the duties and exercising the powers of the
President in case of the resignation, death,
absence, or incapacity of both the President and the
Vice President;
e) carrying out
other such duties as are prescribed in these bylaws.
Section
3.4. Treasurer.
The Treasurer
shall collect and receive all moneys due or
belonging to the Association. Moneys shall be
deposited in a bank designated by the Board, in the
name of the Association. The books shall at all
times be accurate, up to date, and open to
inspection by the Board. A report shall be given at
every meeting of the condition of the Association's
finances, and every item of receipt or payment not
before reported. At the annual meeting, an
accounting shall be rendered of all moneys received
and expended during the previous fiscal year. In the
event of the resignation, death, or expulsion of the
Treasurer, all moneys and account books of the
Association shall be handed over to the Board of
Directors until the office of Treasurer is filled.
The President shall sign all checks during this
interim period.
Section
3.5. Membership Secretary.
The Membership
Secretary maintains the Associations' membership and
mailing lists, and keeps track of all changes in
members' names, contact information, and membership
type. S/He publishes such changes in each
newsletter. Members who prefer not to have this
information published in the newsletter should so
inform the Membership Secretary when notifying
her/him of changes. The Membership Secretary keeps
the Associations' official membership application
form and distributes same to potential new members.
S/He accepts membership applications, checks and
confirms eligibility, issues membership cards as
directed by the Board, and notifies applicants of
their acceptance or rejection as directed by the
Board. In addition, s/he distributes the
Association's official new member "welcome packet"
to all new Association members.
Section
4. Vacancies.
Any vacancies occurring on the Board or among the
Officers during the year shall be filled until the
next annual election by a majority vote of all the
remaining members of the Board at its first regular
meeting following the creation of such vacancy, or
at a special Board meeting called for that purpose,
except that a vacancy in the office of President
shall be filled automatically by the Vice President
and the resulting vacancy in the office of Vice
President shall be filled by the Board.
Article
V. Elections.
Section
1. Annual Election.
The election of
Officers and Directors shall be conducted by secret
written ballot, except that if no nominations are
received by the Secretary as provided in Article V,
Section 2.4, no ballot will be necessary. In this
case, the persons selected by the Nominating
Committee will be declared elected by the Secretary
at the annual meeting of the Association. If
additional nominations have been made as provided in
Article V, Section 2.4, the Chair of the Tally
Committee shall report the results of the election
at the annual meeting. The nominated candidate
receiving the greatest number of vote's for each
office or position on the Board shall be declared
elected.
Section
2. Nominations.
No person may be a candidate for an office or
position on the Board who has not been nominated.
Nominations cannot be made at the annual meeting, or
in any manner other than as provided in this
section.
Section
2.1. Nominating Committee.
Before April15th, the Board shall select
a Nominating Committee, consisting of three members
and one alternate, all members in good standing,
none of which shall be a member of the current Board
of Directors. The Board shall name one member of the
committee to serve as Committee Chair. The Committee
Chair shall be responsible for setting times and
dates for Committee meetings, and for reporting
results to the Association Secretary. The Nominating
Committee may conduct its business in person, or by
use of mail, fax. Telephone, or other electronic
communication, provided that all decisions must be
confirmed in writing to all members of the Committee
within ten days.
Section
2.2. Tally Committee.
At the same time it selects a Nominating Committee,
or immediately before submitting a proposed
amendment to the Constitution or Bylaws to the
Secretary, the Board of Directors shall select three
Association members, living within reasonable
driving distance of one another, to serve as the
Tally Committee in the event that it becomes
necessary to hold an election or vote on a proposed
amendment to the Constitution and Bylaws, and count
ballots. The Board shall name one member of this
committee as Committee Chair. The Committee Chair
shall receive all mail-in ballots and shall report
the results of the election or vote to the
Association Secretary.
Section
2.3. Candidates.
The Nominating Committee shall nominate from among
the eligible members of the Association, one
candidate for each office and for each other
position on the Board, and shall procure the
acceptance of each nominee. The Committee should
consider geographical representation of the
membership when selecting nominees, providing for
representation of all regions to the extent that it
is practicable to do so. The Committee should
consider representation of both poodle breeds and
both Poodle varieties when selecting nominees to the
extent that it is practicable to do so. No person
shall be nominated for more than one position. The
Committee shall submit its slate of candidates to
the Secretary no later than June 15th.
The Secretary shall mail the list, including the
full name of each candidate and the state or
province in which the candidate resides, before May
1st, so that members may make additional
nominations if they so desire.
Section
2.4. Additional Nominations.
Additional nominations of eligible members may be
made by written petition signed by ten percent of
the Association members in good standing, addressed
to the Secretary, and received at the Secretary's
regular address on or before June 15th,
accompanied by a written acceptance of the
nomination from each additional nominee. No person
shall be nominated for more than one position.
Section
2.4.1. Single Slate.
If no valid additional nominations are received by
the Secretary on or before June 15th, the
Nominating Committee's slate of candidates shall be
declared elected at the time of the annual meeting,
and no balloting will be required.
Section
2.4.2. Multiple Candidates.
If one or more valid nominations are received by the
Secretary on or before June 15th, the
Secretary shall mail to each member in good standing
a ballot listing in alphabetical order all of the
nominees for each position, together with an
envelope addressed to the Chair of the Tally
Committee. Ballots may be mailed with a newsletter.
Section
2.5. Counting the Ballots.
Ballots must be
returned by mail to the Chair of the Tally Committee
no later than September 1st. Ballots
postmarked after that date shall be invalid. The
Chair shall set a meeting time for the Tally
Committee as soon as practicable after September 1st
in a place convenient to all committee members, at
which meeting the committee shall count the ballots.
The Chair shall report the election results to the
Association Secretary not later than October 1st.
All ballots and the envelopes in which they were
received shall be given to the Secretary, who shall
keep them for five years as part of the
Association's official records.
Section
2.6. Election Results.
Election results will be announced by the Secretary
at the annual meeting of the Association.
Section
2.7. Change of Officers and Board Members.
The newly-elected Officers and Board members shall
take office at the conclusion of the annual meeting
at which they were elected. Each retiring Officer
and Board Member shall turn over to her/his
successor in office all properties and records
relating to that office within thirty days after the
election.
Article
VI. Contracts, Loans, Checks.
Section
1. Contracts.
The Board may authorize any Officer, agent, or
employee to enter into any contract or execute and
deliver any instrument in the name of and on behalf
of the Association.
Section
2. Loans.
No loan shall be
contracted on behalf of the Association, and no
evidence of indebtedness shall be issued in its name
unless authorized by a resolution of the Board of
Directors. Such authority may be general or confined
to specific instances.
Section
3. Checks, Drafts, Etcetera.
All checks, drafts, or other orders for the payment
of money, notes, or other evidence of indebtedness
issued in the name of the Association shall be
signed by the Association Treasurer, or such agent
or employee of the Association, and in such a manner
as shall from time to time be determined by the
Board.
Article
VII. Committees.
Section
1. Appointing Committees.
The Board shall each year appoint such standing
committees as needed to advance the operation of the
Association or to aid the Board on particular
projects. Such committees shall always be subject to
the final authority of the Board.
Section
2. Terminating Committee Appointments.
Any
committee appointment may be terminated by majority
vote of the full membership of the Board upon full
written notice to the appointee, and the Board may
appoint successors to those person whose service has
been terminated.
Article
VIII. Discipline.
Section
1. United Kennel Club Suspension.
Any member who is suspended from the privileges of
the United Kennel Club shall be automatically
suspended from the privileges of this Association
for a like period.
Section
2. Charges.
Any member may prefer charges against a member for
alleged misconduct prejudicial to the best interests
of the Association or the Poodle or Standard Poodle
breed. Written charges with specifications must be
filed in duplicate with the Secretary together with
a deposit of $50.00, which shall be forfeited if
such charges are not sustained by the Board
following a hearing. The Secretary shall promptly
send a copy of the charges to each member of the
Board, or present them at a Board meeting, and the
Board shall first consider whether the actions
alleged in the charges, if proven, might constitute
conduct prejudicial to the best interests of the
Association or the Poodle or Standard Poodle breed.
If the Board considers that the charges do not
allege prejudicial conduct, it may refuse to
entertain jurisdiction. If the Board entertains
jurisdiction of the charges, it shall fix a date for
a hearing by the Board not less than three weeks,
nor more than six weeks, thereafter. The Secretary
shall promptly send one copy of the charges to the
accused member by registered mail together with a
notice of the hearing and an assurance that the
defendant may personally appear in her/his own
defense and bring witnesses if she/he wishes.
Section
3. Board Hearing.
The Board shall have complete authority to decide
whether counsel may attend the hearing, but both
complainant and respondent shall be treated
uniformly in that regard. Should the charges be
sustained after hearing all the evidence and
testimony presented by complainant and respondent,
the Board may, by a majority vote of those present,
suspend the respondent from all privileges of the
Association for not more than six months from the
date of the hearing. If the Board deems that
punishment insufficient, it may also recommend to
the membership that the penalty be expulsion. In
such case, the suspension shall not restrict the
respondent's right to appear before the membership
at the ensuing Association annual meeting which
considers the Board's recommendation. Immediately
after the Board has reached a decision, its finding
shall be put in written form and filed with the
Secretary. The Secretary, in turn, shall notify each
of the parties of the Board's decision and penalty,
if any.
Section
4. Expulsion.
Expulsion of a member from the Association may be
accomplished only at the annual meeting of the
Association following a Board hearing and upon the
Board's recommendation as provided in Section 3 of
this Article. The respondent shall have the
privilege of appearing in her or his own behalf,
though no evidence shall be taken at this meeting.
The President shall read the charges and the Board's
finding and recommendation, and shall invite the
respondent, if present, to speak in her/his own
behalf. The meeting shall then vote by secret
written ballot on the proposed expulsion. A
two-thirds (2/3) vote of those present and voting at
the meeting shall be necessary for expulsion. If
expulsion is not so voted, the suspension shall
stand.
Article
IX. Amendments.
Section
1. Proposing Amendments.
Amendments to the
Constitution and Bylaws may be proposed by the Board
of Directors or by written petition addressed to the
Secretary signed by twenty percent (20%) of the
membership in good standing. Amendments proposed by
such a petition shall be promptly considered by the
Board of Directors and must be submitted to the
members with the recommendations of the Board by the
Secretary for a vote at the time of the annual
election subsequent to the date when the petition
was received by the Secretary.
Section
2. Publishing Proposed Amendments.
Proposed
amendments must be published in the newsletter at
least two months before the annual meeting with the
recommendations of the Board. The Secretary shall
mail to each member in good standing a ballot
listing all proposed amendments, together with an
envelope addressed to the Chair of the Tally
Committee. Ballots may be mailed with a newsletter.
The same ballot form may be used for proposed
amendments as for the annual election of Officers
and Board members.
Section
3. Voting Procedures.
Proposed
amendments to the Constitution and Bylaws may be
included on the same ballot used for the annual
election of Board members. Ballots shall be
returned, counted, and results announced in
accordance with the procedures outlined in Article
V, Sections 2.5 and 2.6. The favorable vote of
two-thirds of the members in good standing who
return valid ballots within the specified time limit
shall be required to effect such a proposed
amendment.
Section
4. U.K.C. Approval.
No amendment to
the Constitution and Bylaws that is adopted by the
Association shall become effective until it has been
approved by U.K.C.
Article
X. Dissolution.
The
Association may be dissolved at any time by the
written consent of not less than two-thirds of the
members in good standing. In the event of the
dissolution of the Association, whether voluntary or
involuntary or by operation of law, other than for
purposes of reorganization, none of the property of
the Association, nor any proceeds thereof, nor any
assets of the Association shall be distributed to
any members of the Association. After payment of the
debts of the Association, its
property and assets shall be given to a charitable
organization for the benefit of dogs selected by the
Board.
Article
XI. Order of Business.
Section
1. Association Meetings.
At meetings of the Association, the order of
business, so far as the character and nature of the
meeting may permit, shall be as follows:
Roll Call
Minutes of last
meeting
Report of
President
Report of
Secretary
Report of
Membership Secretary
Report of
Treasurer
Reports of
committees
Election of
officers and Board (at annual meeting in
odd-numbered years)
Unfinished
business
New business
Adjournment
Section
2. Board Meetings.
At meetings of the
Board, the order of business, unless otherwise
directed by majority vote of those present, shall be
as follows:
Reading of
minutes of last meeting
Report of
Secretary
Report of
Membership Secretary
Report of
Treasurer
Reports of
committees
Unfinished
business
Election of new
members
New business
Adjournment
Article
XII. Parliamentary Authority.
The rules
contained in the current edition of "Roberts Rules
of Order, Newly Revised" shall govern this
Association in all cases to which they are
applicable, and in which they are not inconsistent
with these Bylaws and any other special rules of
order the Association may adopt.
Article
XIII. Certification.
We hereby certify
that the foregoing Constitution and Bylaws
consisting of 16 pages, including this page,
constitute the Bylaws of the United Poodle Breeds
Association, duly adopted by its Board of Directors
at a meeting properly noticed and held, and at which
a quorum was present on the (don't forget to put the
adoption date here.)
_______________________________ ________________
Elizabeth Glew,
President Date
_______________________________ ________________
Janice Bennet,
Vice President Date
__________________________________
__________________
Beth Quinn,
Treasurer Date
_______________________________ ________________
Sally Eller,
Secretary Date
_______________________________ ________________
Theresa Brandt,
Membership Secretary Date
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